Sibill

September 2026. Sibill's IT desk in Milan handled between 20 and 25 employee onboardings in a single month. That meant roughly twenty laptops to order, receive, enrol and hand over. New joiners spend their first two or three days in the office, so every machine has to be on a desk and working on day one.

Two years earlier, the company had 30 people. And one person in IT.

That person is Enea Marcantoni, who joined Sibill in October 2024, just as hiring was taking off. Sibill now counts around 140 people. The laptops they grew on were never bought outright.

Sibill is the Italian AI platform for the financial, administrative and accounting management of businesses and accounting firms.

Challenge - Buying Every MacBook Upfront Would Have Drained the Cash

Paying cash for every laptop was never sustainable for a startup hiring at Sibill's pace, which is why it turned to IT equipment leasing. The fleet today runs to around 60 MacBook Air and 40 MacBook Pro. Growing from 30 to 140 people while buying all of that upfront would have been, in his words, "a crazy amount of money".

Before Enea arrived, devices were handled by one of the co-founders, who also leads the product team. Machines were bought wherever was convenient, mostly from online marketplaces. Some were Macs. Some were Windows, including refurbished laptops of questionable quality handed to sales.

The approach broke in several places at once. The configuration Sales and Customer Support needed, a 13-inch MacBook Air with 16 GB, was often out of stock. Waiting a week ruins an onboarding, so the alternative was an overpowered machine and a bigger bill. Smartphones had the same problem: Customer Success and Sales use an entry-level Galaxy A smartphone, and orders of 10 to 20 identical units were hard to fill. Accidental damage and theft were not covered unless Sibill paid for a separate plan. And a mixed Mac and Windows fleet turned every setup into a custom job.

Why Fleet - The Two Things Other Providers Lacked

Sibill had no previous provider to compare against, only spot purchases with no support and no onboarding process. The laptop leasing providers it looked at each fell short on one of two points. Some had no decent platform. Others offered no protection against accidental damage and theft.

The final call came down to fit.

"Fleet looked like a young, dynamic company, a bit like us, rather than the usual corporates. So we gave Fleet our trust." Enea Marcantoni, Sibill

The real test came after signing. Together with Fleet, Sibill retired its last 10 to 15 Windows machines and moved to an all-Apple fleet.

Solution - An All-Apple Fleet That Runs Itself

Every New Mac Lands Already Enrolled

Standardising on Apple is what made Apple Business Manager work at Sibill.

• Devices arrive supervised, with the MDM and the required tools deployed automatically through zero-touch deployment. Enrolment was hit and miss at first. Today, according to Enea, 90% of devices arrive already enrolled in Apple Business Manager.
• At the office, Sibill's IT colleague picks up the laptop and setup runs on its own. No more configuring non-standard machines from scratch.
• A small spare stock covers last-minute hires, broken keys and spilled coffee.

Three Clicks, One Signature

Ordering a laptop at Sibill now takes three clicks.

• The Fleet platform is synced with Sibill's Google Workspace. IT picks the device, enters the delivery address and places the order.
• The contract arrives, a co-founder signs it, and for IT the job is done.
• Devices are almost always in stock. When a model runs out, there is an equivalent option: Enea's example is a Galaxy A17 standing in for a missing Galaxy A16.

Six Laptops in a Pile of Backpacks

At drinks for the company's birthday, some team members were robbed: a pile of backpacks disappeared from the venue. Inside were four MacBook Air and two MacBook Pro. They came back by sheer luck, thanks to plain-clothes officers who happened to be nearby.

For Enea, the other version of that evening meant six devices written off and days of lost work.

"We knew we were covered by Fleet's insurance, and we know it could happen again as the team grows. For a company like ours, protection against damage and theft is essential." Enea, Sibill

Results - The Cash Stayed in the Business

Cash management is what changed most, according to Enea. Leasing let Sibill go from 30 to 140 people without tying up capital, and an initial leaseback on devices it already owned brought cash back in. Finance no longer tracks laptops as depreciating fixed assets or resells them at end of life. That job, which Enea describes as heavy, is gone.

The second change is the refresh. Sibill's older M2 machines with 8 GB of RAM freeze with ten Chrome tabs open. The M4 and M5 models with 16 GB the team uses now will be swapped in three years, with nothing to sell and nothing to write off.

Enea sums up what leasing brings in three parts. The guaranteed refresh after three years. Damage and theft cover included. Zero asset management or resale at the end. For a fast-growing tech scale-up, he says, that is where the value lies.

Before and After

What's Next

Sibill expects to reach around 150 people by the end of 2026, with growth continuing into 2027. Enea is not worried about the volume. If the team handled the last few months with Fleet, he says, it can handle faster growth too, as long as service quality holds where it is. In the past, the relationship went through a turbulent period, caused by some operational misalignments when suppliers introduced new internal procedures. He now describes it as excellent.

Sibill also uses Fleet's end-of-quarter offers to top up its spare stock.

The open item is shipping visibility, and Enea has been specific about it:

• Order emails should reach a team alias like the IT desk, not only the person who placed the order.
• Carrier tracking from GLS, UPS and DHL should flow into the Fleet platform, with frequent updates.
• Employees receiving a device at home need to know when it lands, especially remote staff joining from another city. One colleague, who was staying with her parents in Tuscany at the time, learned from her family that her laptop had already arrived.

Knowing first thing in the morning that five Macs will reach the office that day lets IT plan the whole day around it. That is the request Sibill has put to Fleet for the next stage.

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